Fleet Manager

We are seeking an experienced Fleet Manager to take responsibility for the effective management, administration, compliance and day-to-day operation of the company's vehicle fleet.

The successful candidate will ideally have previous experience managing a company car or passenger vehicle fleet, with responsibility for vehicle administration, leasing, servicing, maintenance, insurance, driver compliance and fleet costs.

This is a hands-on role requiring excellent organisational skills, attention to detail and the ability to manage relationships with employees, vehicle suppliers, leasing companies, garages, insurers and other external providers.

Key Responsibilities

Fleet Management

• Manage the day-to-day operation and administration of the company vehicle fleet.
  
  
• Maintain an accurate and up-to-date fleet and vehicle asset register.
  
  
• Manage the leasing and replacement of vehicles in line with company requirements and policies.
  
  
• Monitor vehicle mileage, condition, servicing requirements and associated costs.
  
  
• Coordinate vehicle servicing, repairs, MOTs, tyres and routine maintenance.
  
  
• Liaise with leasing companies, dealerships, garages and other vehicle suppliers.
  
  
• Arrange vehicle hire and alternative transport where required.
  
  
• Manage the return, disposal and replacement of vehicles at the end of their lease or useful life.
  
  
• Manage vehicle keys and associated documentation.
  
  

Driver & Vehicle Administration

• Maintain accurate records for all company vehicle users.
  
  
• Ensure appropriate driving licence checks are carried out on employees using company vehicles.
  
  
• Monitor licence validity and ensure any relevant changes are recorded.
  
  
• Ensure drivers are aware of company vehicle policies and their responsibilities.
  
  
• Deal with vehicle-related queries from employees and provide appropriate support.
  
  
• Monitor vehicle condition and ensure employees report defects or maintenance requirements promptly.
  
  
• Arrange vehicle inspections and follow up on any issues identified.
  
  

Insurance, Accidents & Claims

• Manage vehicle insurance administration and maintain accurate insurance records.
  
  
• Deal with vehicle accidents, incidents and insurance claims.
  
  
• Liaise with employees, third parties, insurers, brokers, repairers and other relevant parties.
  
  
• Maintain accurate records of incidents and claims.
  
  
• Monitor outstanding claims and ensure they are progressed through to resolution.
  
  

Fleet Costs & Compliance

• Monitor fleet expenditure, including leasing, servicing, repairs, insurance, fuel and other associated costs.
  
  
• Monitor vehicle mileage and fuel consumption.
  
  
• Process and manage parking fines, penalty notices and other vehicle-related charges.
  
  
• Ensure vehicles are correctly registered for relevant road charging schemes where applicable.
  
  
• Ensure all vehicles have the appropriate documentation and remain compliant with legal requirements.
  
  
• Regularly review fleet processes and identify opportunities to improve efficiency and reduce costs.
  
  
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Experience & Skills Required

The successful candidate will ideally have:

• Previous experience in a Fleet Management or Fleet Administration role.
  
  
• Experience managing a company car, passenger vehicle or mixed vehicle fleet.
  
  
• Experience of vehicle leasing and replacement programmes.
  
  
• Good knowledge of vehicle servicing, maintenance, MOTs and general vehicle requirements.
  
  
• Experience dealing with vehicle insurance, accidents and claims.
  
  
• Experience carrying out or managing driving licence checks.
  
  
• Strong administrative and record-keeping skills.
  
  
• Experience managing relationships with leasing companies, dealerships, garages and other external suppliers.
  
  
• Good understanding of fleet costs and expenditure.
  
  
• Strong IT and database skills, with the ability to maintain accurate fleet records and produce reports.
  
  

Desirable Experience

• Experience managing a sizeable company car fleet.
  
  
• Experience with fleet management software or vehicle tracking systems.
  
  
• Experience managing salary sacrifice or company car schemes.
  
  
• Experience with vehicle leasing and fleet procurement.
  
  
• Knowledge of HMRC company car taxation and benefit-in-kind requirements.
  
  
• Experience managing fleet policies and driver handbooks.
  
  
• Experience dealing with vehicle accident management and insurance claims.
  
  

Personal Attributes

We are looking for someone who is:

• Highly organised and methodical.
  
  
• Commercially aware and cost-conscious.
  
  
• Proactive and able to work independently.
  
  
• Confident managing suppliers and negotiating with external providers.
  
  
• Comfortable dealing directly with employees and senior stakeholders.
  
  
• Detail-oriented, particularly when managing compliance and vehicle records.
  
  
• Able to manage multiple vehicles, drivers and priorities simultaneously.
  
  
• A strong problem solver with a practical approach to fleet management.
  
  

Ideal Candidate Background

This role would suit an experienced Fleet Manager, Fleet Administrator, Fleet Coordinator, Company Car Manager, Fleet & Procurement Manager or Fleet Operations professional who has previously managed a passenger vehicle or company car fleet.

Candidates from a leasing company, vehicle management business, corporate fleet environment or organisation with a sizeable company car fleet may also have highly relevant experience.